Text Analysis & GenerationProductivityPlanning

Weekly Focus and Energy Planner

Generate a 7-day schedule that aligns tasks to energy and availability, respects deadlines/dependencies/meetings, and returns daily priorities, time-blocked sessions, buffers, and notes.

Prompt Content

Create a 7-day plan that schedules my tasks into time blocks aligned with my energy and focus patterns. 1) Use these inputs: • Tasks: <weekly-tasks> Weekly Tasks </weekly-tasks> • Energy/Focus & availability: <energy-focus> Energy Focus </energy-focus> • Constraints (deadlines, fixed meetings, preferences): <constraints> Constraints </constraints> <example> Tasks example: - Write Q3 proposal (3h, deep, deadline Thu, depends: Gather sales data) - Gather sales data (2h, focus, deadline Wed) - 1:1s with team (3×30m, meetings) - Inbox triage (4×20m, admin) - Gym (3×60m, personal) Energy/Focus example: Mon-Fri: High 09:00-12:00; Medium 13:00-16:00; Low 16:00-18:00; Not available 12:00-13:00 Tue: Fixed meeting 15:00-16:00 Sat: Medium 10:00-13:00; Low 14:00-16:00 Sun: Rest day, optional light tasks only Constraints example: - Max focused work 5h/day - Hard deadlines: Wed data, Thu proposal - Prefer workout evenings; no work after 18:30 </example> 2) Plan by these rules: - Map deep/complex tasks to high-focus windows; admin/routine to low-focus. - Respect availability, fixed commitments, durations, dependencies, and deadlines. - Split large tasks across days if needed; avoid fragmenting deep work into blocks under 60m. - Use 24h times; keep within available hours; include small buffers. - If info is missing, make a brief assumption and note it. 3) Return only the plan in this structure: Monday - Top 3 priorities: ... - Energy/Focus summary: ... - Schedule: HH:MM-HH:MM - Task (type) HH:MM-HH:MM - Task (type) Buffer: HH:MM-HH:MM - Notes: ... Tuesday - Top 3 priorities: ... - Energy/Focus summary: ... - Schedule: HH:MM-HH:MM - Task (type) ... - Notes: ... Wednesday - Top 3 priorities: ... - Energy/Focus summary: ... - Schedule: ... - Notes: ... Thursday - Top 3 priorities: ... - Energy/Focus summary: ... - Schedule: ... - Notes: ... Friday - Top 3 priorities: ... - Energy/Focus summary: ... - Schedule: ... - Notes: ... Saturday - Top 3 priorities: ... - Energy/Focus summary: ... - Schedule: ... - Notes: ... Sunday - Top 3 priorities: ... - Energy/Focus summary: ... - Schedule: ... - Notes: ...

Variables

Weekly Tasks: List all tasks for the upcoming week with duration estimates, type (deep/focus/admin/meeting/personal), deadlines, dependencies, and any preferred days/times.; Example: - Draft client report (4h, deep, deadline Fri) - Team standup (Mon-Fri 09:30-09:45, meeting) - Code review (2h, focus) - Errands (90m, admin) - Workout (3×60m, personal, evenings)
Energy Focus: Describe typical energy levels and focus windows by day, including availability windows and recurring commitments.; Example: Mon-Thu: High 08:30-11:30; Medium 13:00-16:30; Low 16:30-18:00; Lunch 12:00-13:00 Fri: High 09:00-11:00; Medium 13:00-15:00 Sat: Medium 10:00-13:00; Low 14:00-16:00 Sun: Low 10:00-12:00; otherwise unavailable Recurring: Tue client sync 14:00-15:00
Constraints: Hard constraints and preferences: fixed meetings, non-working times, max focused hours/day, priority tasks, do/don't rules.; Example: - Max focused work 5h/day; no work after 18:30 - Fixed: Thu 10:00-11:00 all-hands; Fri 15:00-16:00 demo - Priorities: client report, code review - Don't schedule workouts before 17:30

Prompt Content

Variables

Weekly Tasks

List all tasks for the upcoming week with duration estimates, type (deep/focus/admin/meeting/personal), deadlines, dependencies, and any preferred days/times.

Example: - Draft client report (4h, deep, deadline Fri) - Team standup (Mon-Fri 09:30-09:45, meeting) - Code review (2h, focus) - Errands (90m, admin) - Workout (3×60m, personal, evenings)

Energy Focus

Describe typical energy levels and focus windows by day, including availability windows and recurring commitments.

Example: Mon-Thu: High 08:30-11:30; Medium 13:00-16:30; Low 16:30-18:00; Lunch 12:00-13:00 Fri: High 09:00-11:00; Medium 13:00-15:00 Sat: Medium 10:00-13:00; Low 14:00-16:00 Sun: Low 10:00-12:00; otherwise unavailable Recurring: Tue client sync 14:00-15:00

Constraints

Hard constraints and preferences: fixed meetings, non-working times, max focused hours/day, priority tasks, do/don't rules.

Example: - Max focused work 5h/day; no work after 18:30 - Fixed: Thu 10:00-11:00 all-hands; Fri 15:00-16:00 demo - Priorities: client report, code review - Don't schedule workouts before 17:30