Privacy Policy for PromptsDB

This Privacy Policy explains how Academind GmbH, Lena-Christ-Straße 2, 82031 Grünwald, Germany ("we", "us", "our"), collects, uses, and protects personal data when you use PromptsDB ("Service").

By accessing or using the Service, you agree to the practices described in this Privacy Policy.

1. Data We Collect

We collect only the data necessary to operate, secure, and improve the Service.

1.1 Account Information

When you create an account, we collect:

• Email address
• Password (hashed; we never store plain-text passwords)
• Basic authentication-related metadata

1.2 Technical and Usage Data

When you use the Service, we automatically collect:

• Server log files (IP address, browser type, timestamps, requested URLs, error logs)
• Cookies necessary for login, session management, and security
• Device and connection information required for technical functionality

1.3 User-Provided Content

If you upload prompts to your personal library, we store those prompts.

They remain private to your account and are not accessible to other users.

2. How We Use the Data

We use collected data for the following purposes:

• Operating and maintaining the Service
• Authenticating users and managing sessions
• Ensuring the security and stability of the platform
• Preventing abuse or violations of our Terms of Service
• Improving the Service over time
• Communicating essential service-related notices

We do not use your data for advertising, profiling, or resale.

3. Legal Basis for Processing (GDPR)

We process personal data based on the following legal grounds:

• Article 6(1)(b) GDPR: Data necessary for providing the Service (e.g., account creation, prompts storage).
• Article 6(1)(f) GDPR: Legitimate interests, such as security, fraud prevention, and service improvement.
• Article 6(1)(c) GDPR: Compliance with legal obligations where applicable.

4. Cookies

We use only technically necessary cookies, including:

• Authentication cookies
• Session cookies
• Security-related cookies

We do not use cookies for tracking, analytics, or advertising.

5. Data Storage and Hosting

The Service may be hosted on servers located in various countries.

This means your data may be processed outside the European Union; however, we ensure that any such processing complies with applicable data protection laws.

6. Data Sharing

We do not sell, trade, or rent personal data.

We may share data only with:

• Service providers who host or maintain technical infrastructure
• Legal authorities, if required by applicable law or to enforce our Terms

All service providers are contractually obligated to handle data securely and only as instructed by us.

7. Data Retention

We retain personal data only for as long as necessary for the purposes stated in this Policy.

• Account data is retained while your account is active.
• Log files are retained for a limited period for security and troubleshooting.

You may delete your account at any time, which will remove your stored prompts and personal data except where retention is required by law or legitimate interests (such as preventing fraud).

8. Your Rights (GDPR)

You have the following rights regarding your personal data:

• Right of access: Request a copy of your data
• Right to rectification: Correct inaccurate information
• Right to deletion: Request deletion of your data
• Right to restriction: Limit how your data is used
• Right to data portability: Request export of your data
• Right to object: Object to certain types of processing

To exercise these rights, contact us at [email protected].

We may need to verify your identity before fulfilling requests.

9. Security

We implement appropriate technical and organizational measures to protect your data, including encrypted connections (HTTPS), hashed passwords, access controls, and monitoring of server activity.

No method of online transmission or storage is perfectly secure, but we strive to protect all user data to the highest reasonable standard.

10. Children's Data

PromptsDB is not intended for children under 16.

We do not knowingly collect personal data from children under 16.

11. Third-Party Links

The Service may include links to external websites.

We are not responsible for the privacy practices or content of third-party sites.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

The "Last Updated" date will indicate the most recent revision.

Continued use of the Service after changes are published constitutes acceptance of the updated Policy.

13. Contact

For questions or data-related requests, please contact: