Text Analysis & GenerationProductivityOrganization
Email Inbox Rules Suggestion
Generate up to 12 provider-specific inbox rules from your criteria and sample emails, with ordering, conflict resolution, setup steps, testing plan, and maintenance guidance.
Prompt Content
Create a concise, prioritized set of inbox rules for Email Provider to automatically organize incoming email using my criteria and typical messages.
Inputs:
- Provider: Email Provider
- Organizing criteria:
<organizing-criteria>
Organizing Criteria
</organizing-criteria>
- Typical emails:
<typical-emails>
Typical Emails
</typical-emails>
Follow these steps:
1) Interpret the criteria and typical emails; use correct terminology for Email Provider (e.g., labels/filters for Gmail; folders/rules/categories for Outlook; mailbox rules for Apple Mail).
2) Return the following sections in order: Summary; Global settings; Rule order strategy; Rules; Conflicts and overlaps; Test plan; Maintenance.
3) Propose an ordered list of up to 12 rules tailored to my inputs.
4) For each rule, include exactly: Name; Conditions; Actions; Order/Stop; Why; Example matches; Provider setup (click-path or steps for Email Provider).
5) Resolve overlaps with clear ordering and any "stop processing" or equivalent setting.
6) Provide a quick test plan (how to validate each rule) and brief maintenance tips.
Constraints:
• Keep language concise and actionable.
• Use my folder/label names when provided; if creating new ones, name them clearly and logically.
• Prefer automation that reduces inbox noise while preserving important messages.
• Do not ask questions; make reasonable assumptions and state them briefly.
<example>
Rule: Bills & Receipts
Conditions: From contains @stripe.com OR Subject contains "receipt" OR "invoice"
Actions: Apply label/folder "Finance/Bills"; Mark as important; Skip/Archive Inbox
Order/Stop: 2; stop after this rule
Why: File payment emails to reduce inbox clutter and aid month-end review
Example matches: Stripe receipt; "Your payment to..."; "Invoice for"
Provider setup (Gmail): Settings > Filters and blocked addresses > Create new filter > From:@stripe.com OR Subject:(receipt OR invoice) > Create filter > Apply label Finance/Bills; Mark as important; Skip Inbox
</example>
Variables
Email Provider
Your email provider or client (e.g., Gmail, Outlook, Apple Mail, Yahoo Mail, Proton Mail).
Example: Gmail
Organizing Criteria
The rules you want to organize by (senders/domains, subject keywords, priorities, folders/labels, attachment presence, time windows, auto-archive/digest).
Example: • VIP senders: [email protected]; clients: @acme.com
• Keywords: invoice, receipt, meeting, newsletter, alert
• High priority: bank, on-call alerts
• Promotions/newsletters: auto-archive to "Reads/Digest"
• Has attachment: file to "Attachments/To Review"
Typical Emails
Brief description with examples of emails you commonly receive.
Example: Client inquiries, calendar invites, system alerts from noreply@, SaaS bills (Stripe), shipping updates (UPS/FedEx), marketing newsletters, internal team updates
promptsDB