promptsDBText Analysis & GenerationBusiness CommunicationHousehold
Draft Email to Landlord (for Maintenance Request)
Generates a concise, formal, one‑paragraph maintenance email (80-140 words) with subject, clear request, safety note if relevant, apartment and availability, appointment confirmation, and standardized closing.
Prompt Content
Write a concise, formal email to request maintenance using the details below.
Inputs:
- Issue details:
<maintenance-issue-details>
Maintenance Issue Details
</maintenance-issue-details>
- Apartment/unit: Apartment Number
- Availability for access:
<availability>
Availability
</availability>
Instructions:
1. Start with a Subject that states the issue and apartment number.
2. Greet with "Dear Property Manager,".
3. In the first sentence, make a clear repair request.
4. Summarize the issue and timing/impact from the details; if safety, water, or electrical risk is indicated, note it briefly without alarm.
5. Restate the apartment number and provide the availability exactly as given.
6. Ask to confirm an appointment and any next steps or entry permissions.
7. Keep it to 80-140 words, one paragraph after the subject; no bullets or lists.
8. Use a polite, professional tone; no emojis or exclamation points.
9. Close with "Thank you," and sign "Resident, Apt Apartment Number".
10. Do not invent names, phone numbers, policies, or dates.
Output only the final email.
<example>
Subject: Kitchen faucet leak - Apt 4B
Dear Property Manager,
I'm requesting maintenance for a leaky kitchen faucet in Apt 4B. The faucet began dripping steadily yesterday and the cabinet beneath is damp. Please schedule a repair and let me know if entry permission or any prep is needed. I'm available weekdays 9-11am and Saturday 10am-2pm. Thank you,
Resident, Apt 4B
</example>
Variables
- Maintenance Issue Details
- What needs repair, when it started, symptoms, and any impacts or safety concerns if relevant.
- Example: Leaky kitchen faucet dripping steadily since yesterday; under-sink cabinet getting damp.
- Apartment Number
- Your apartment or unit identifier.
- Example: 4B
- Availability
- Dates/times you can provide access for maintenance.
- Example: Weekdays 9-11am, Thu 2-4pm; Sat 10am-2pm.