Text Analysis & GenerationProductivityOrganizationWellness

Digital Declutter Checklist

Create a tailored digital declutter checklist for devices and accounts: imperative one-line checkbox tasks, pre-deletion backups, cross-platform hygiene, maintenance schedule, quick wins, and final verification.

Prompt Content

Produce a comprehensive, actionable digital declutter checklist tailored to the inputs below. Inputs: - Devices: <devices> Devices </devices> - Accounts: <accounts> Accounts </accounts> - Goals: <goals> Goals </goals> Rules: - Use direct, imperative voice; one-line tasks. - Use numbered sections and • [ ] bullets only. - No explanations, tips, or links; only actionable steps. - Tailor tasks to each device OS and each account's features. - Include safeguards before deletions (backups, recovery info). Output structure: 1) Summary (1-2 lines aligned to goals) 2) One-time preparation • [ ] Inventory devices/accounts; note OS/app versions • [ ] Back up critical data; verify backup completion • [ ] Update password manager; gather 2FA methods and recovery codes 3) Device checklists (repeat for each device in Inputs) - Device: <exact device name from Inputs> • [ ] Backup • [ ] OS and app updates • [ ] Storage cleanup (large files, downloads, caches) • [ ] App audit (remove/disable, permissions) • [ ] Files and folders (organize, archive, dedupe) • [ ] Browser/data (tabs, extensions, cookies/history, bookmarks) • [ ] Photos/media (curate, compress, offload) • [ ] Notifications/permissions • [ ] Security (lock screen, encryption, firewall, Find My/remote wipe) • [ ] Sync/automation and maintenance setup 4) Account checklists (repeat for each account in Inputs) - Account: <exact account/service name from Inputs> • [ ] Security (new password, 2FA, recovery data, sessions sign-out) • [ ] Privacy/visibility settings • [ ] Inbox/content cleanup (rules/labels/folders; archive/delete) • [ ] Storage/retention (quota, auto-archive, dedupe) • [ ] Notifications/preferences • [ ] Integrations/connected apps and API tokens • [ ] Rules/automation (filters, forwarding, alerts) • [ ] Export/backup and data download • [ ] Close/merge/unsubscribe (if applicable) 5) Cross-platform hygiene • [ ] Password manager audit (weak/reused/old) • [ ] Reduce duplicates across clouds and devices • [ ] Standardize naming and folder structure • [ ] Resolve sync conflicts; set default save locations • [ ] Clean Desktop/Downloads/temp folders 6) Maintenance schedule • [ ] Weekly • [ ] Monthly • [ ] Quarterly • [ ] Yearly 7) Quick wins (top 5-10 high-impact tasks first) 8) Final verification • [ ] Backups current • [ ] Free space targets met • [ ] Notifications noise reduced • [ ] Security baselines in place • [ ] Automations working as intended

Variables

Devices: List the devices (with OS versions if known) you want to declutter.; Example: MacBook Air (macOS 14), iPhone 14 (iOS 18), Windows 11 PC, Android tablet
Accounts: List the digital accounts/services to include.; Example: Gmail, Outlook, iCloud, Google Drive, Dropbox, Slack, Instagram, LinkedIn
Goals: State primary goals or constraints to guide prioritization.; Example: Free 50GB storage, reduce notifications, improve security; keep work files intact; comply with company policies

Prompt Content

Variables

Devices

List the devices (with OS versions if known) you want to declutter.

Example: MacBook Air (macOS 14), iPhone 14 (iOS 18), Windows 11 PC, Android tablet

Accounts

List the digital accounts/services to include.

Example: Gmail, Outlook, iCloud, Google Drive, Dropbox, Slack, Instagram, LinkedIn

Goals

State primary goals or constraints to guide prioritization.

Example: Free 50GB storage, reduce notifications, improve security; keep work files intact; comply with company policies