Text Analysis & GenerationProductivityManagement

Delegation Instructions Template

Create a ready-to-send delegation brief: What, Why, How, When; acceptance criteria, numbered steps from provided key steps, deadline, and actionable language using only provided information.

Prompt Content

Write a ready-to-send delegation brief that converts the inputs into a clear What, Why, How, When message. Use this structure exactly: What: 1-2 sentences stating the task and deliverable, then 2-4 acceptance criteria (• bullets). Why: 1 concise sentence on the goal/impact. How: Numbered steps using the provided Key Steps (add brief clarifications only if essential). When: State the deadline (include date/time and timezone if provided). • Be direct and professional. • Use only the provided information; do not invent tools, access, or numbers. • Make language specific and actionable. Inputs: Task: Task Outcome & Deadline: <outcome-and-deadline> Outcome And Deadline </outcome-and-deadline> Key Steps: <key-steps> Key Steps </key-steps> <example> What: Produce a 1-page landing page copy for the Spring Promo. • Includes H1, subhead, 3 benefit bullets, and a clear CTA. • Matches brand voice guide. • Reviewed and approved by Marketing lead. Why: Drive sign-ups for the Spring campaign. How: 1) Draft outline based on product benefits. 2) Write H1, subhead, bullets, and CTA. 3) Self-edit for clarity and tone; run spellcheck. 4) Send for review and incorporate feedback. When: Deliver final copy by 2025-03-15 EOD PT. </example>

Variables

Task: Brief description of the task to delegate; Example: Design a social media graphic for the Product X launch
Outcome And Deadline: Desired outcome and the deadline (include date/time and timezone if relevant); Example: Outcome: Drive clicks with a compelling visual; Deadline: 2025-04-10 17:00 ET
Key Steps: Key steps the assignee must follow (list or sentences); Example: Review brand guidelines; Draft 3 concepts; Collect team feedback; Finalize high-res export