promptsDBText Analysis & GenerationContent CreationText Transformation
Create Client Update Email from Meeting Notes
Create a 120-200-word client email from provided meeting notes, structured with subject, summary, key points, decisions, action items (owners/dates), next steps, closing, and sender signature.
Prompt Content
Write a concise, professional client email summarizing key points, decisions, and action items from the meeting.
1) Base the email only on these notes:
<meeting-notes>
Meeting Notes
</meeting-notes>
2) Address the message to: Client Name
3) Output exactly in this structure:
Subject: [short, specific subject]
Hi Client Name,
[2-3 sentence summary of meeting purpose, outcomes, and value]
Key points:
• [point]
• [point]
Decisions:
• [decision]
• [decision]
Action items:
• [task] - [owner] (Due: [date or TBD])
• [task] - [owner] (Due: [date or TBD])
Next steps:
• [next step]
Closing: [appreciation + invite questions]
<sender-signature>
Sender Signature
</sender-signature>
• Length: 120-200 words
• Tone: professional, clear, client-friendly
• Use plain language; no internal jargon or speculation
• No new commitments beyond the notes; if info is missing, write "TBD"
• Use bullets (•) for lists; one idea per bullet; full sentences
• Ensure action items include owner and due date when available
• Proofread names, dates, and numbers
<example>
Subject: Follow-up: Website Redesign Meeting - Key Actions and Next Steps
Action items:
• Share revised timeline - Alex R. (Due: 15 Nov)
• Confirm budget approval - Maria K. (Due: TBD)
</example>
Variables
- Meeting Notes
- Raw meeting notes to summarize (bullets or transcript snippets).
- Example: Kickoff call 11/10. Goals: improve mobile checkout. Metrics: increase conversion +12%. Decisions: A/B test new flow; vendor X for payments. Risks: timeline tight. Actions: UX to deliver wireframes by 11/18 (Ava); Client to share brand assets by 11/13 (Jordan).
- Client Name
- Client recipient name or team name to address in the email.
- Example: Jordan and the Acme Team
- Sender Signature
- Your sign-off block (name, title, company, contact).
- Example: Sam Lee | Project Manager, BrightCo | [email protected] | +1 555-123-4567