promptsDBText Analysis & GenerationProductivityEvent Planning
Create a Party Planning Checklist
Generates a party checklist with defined sections, dated timeline, guest-sized quantities, menu and shopping list, rentals/safety contingencies, tailored to party type, guest count, and notes.
Prompt Content
Create a comprehensive, action-focused party planning checklist tailored to the inputs.
1) Use these inputs exactly:
Party type: Party Type
Guest count: Guest Count
Event date and notes:
<event-date-and-notes>
Event Date And Notes
</event-date-and-notes>
2) Output with these section headers in this exact order:
Overview
Invitations
Decorations
Food & Drinks
Entertainment
Cleanup
Timeline
Shopping List
3) For each section, list specific, actionable items using this line format:
• Task: [action]; Owner: [role]; Due: [relative timing and exact date]; Qty: [amount]; Notes: [brief tip]
4) Requirements:
• Quantities sized for Guest Count (e.g., servings, chairs, plates, ice)
• Include rentals/supplies, contingency/rain plan if relevant, and safety/accessibility where applicable
• Timeline maps key tasks to relative timing (e.g., 6 weeks/2 weeks/1 week/3 days/day-before/day-of by hour) plus exact calendar dates based on the event date
• Food & Drinks includes a menu suggestion, shopping and prep tasks, serving gear, and dietary accommodations from notes
• Tailor all items to special considerations in the notes (venue, age group, budget, restrictions)
• Use concise, imperative phrasing; no paragraphs
<example>
Overview
• Party type: Backyard BBQ | Date: 2026-06-21 | Guests: 35
Invitations
• Task: Send digital invites; Owner: Host; Due: 4 weeks before (Date: 2026-05-24); Qty: 35; Notes: include RSVP deadline and dietary question
</example>
Variables
- Party Type
- Type of party (e.g., kids birthday, cocktail party, backyard BBQ, wedding shower)
- Example: Backyard BBQ
- Guest Count
- Approximate number of guests (as text)
- Example: 35
- Event Date And Notes
- Event date (YYYY-MM-DD) and any special considerations (venue, theme, age range, budget, dietary needs/allergies, accessibility, indoor/outdoor, noise limits, time window, alcohol rules)
- Example: 2026-06-21; Theme: Summer kickoff; Venue: backyard; Budget: $800; Dietary: vegetarian + nut-free; Kids attending; Quiet hours after 10pm; Rain plan needed